Superior is considering changes to the way it takes reservations for parks, pavilions, ballfields and other recreational facilities.
The city’s parks and recreation commission approved changing the policy to allow users to reserve their events up to a year in advance.
“Any reservations we would typically make would open up Jan. 1,” said Linda Cadotte, parks, recreation and forestry director. “So we come back from our break from the holidays and that first week would be slammed with people trying to make reservations for their wedding in June or for something later in the fall.”
But this year, the city moved to an online reservation system called Spotz.
“With Spotz, we have the ability to keep it going on a rolling basis,” Cadotte said.
The online system has been working to eliminate paperwork and increase reservations, particularly at Billings Park where availability has tripled with three time slots available over the course of a day.
“Carbon copies are gone,” said Russ Behlings, park superintendent. “So now I can print it up any time I want or pull it up in the field to see what’s reserved and what’s not … and see day-to-day what needs to happen.”
Under the new policy, reservations can be taken on a 12-month rolling basis.
“You can’t reserve for two years from now, but there’s no reason we have to stick with Jan. 1,” Cadotte said.
“I think it’s creating an efficiency,” said Councilor Keith Kern, commission chair. “Like you said before, it was a very antiquated system. I don’t know why we wouldn’t be doing it on a rolling basis.”
The commission voted unanimously to recommend approval to the Superior City Council when it meets Sept. 7.